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Company Overview: Easy Expunctions is a dynamic and innovative company dedicated to leveraging technology to assure our customers a clear and cost-effective solution to clearing criminal records. We seek to inform and empower people interacting with the criminal justice system and create a fast-track to justice with guaranteed results. We are currently seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to our CEO, contributing to the efficient operation of the executive office.

Position Summary: The Executive Assistant will play a pivotal role in ensuring the smooth functioning of the executive office. This role requires exceptional organizational skills, the ability to handle sensitive information with discretion, and strong communication skills. The Executive Assistant will be a trusted partner to the executive team, helping to manage their schedule, communications, and administrative tasks.

Key Responsibilities:

• Calendar Management: Maintain the CEO calendar, scheduling meetings, appointments, and travel arrangements, and ensuring timely reminders and follow-ups.
• Communication: Serve as the primary point of contact for the executive team, managing phone calls, emails, and correspondence. Draft, proofread, and edit documents and presentations.
• Administrative Support: Handle administrative tasks such as filing, expense tracking, and document management. Prepare and submit expense reports.
• Meeting Coordination: Coordinate and organize meetings, including preparing meeting agendas, materials, and taking meeting minutes when required.
• Travel Arrangements: Arrange domestic and international travel, including booking flights, accommodations, and transportation.
• Information Management: Research and gather information to support the executive team in decision-making. Maintain organized digital and physical filing systems.
• Confidentiality: Handle sensitive information with the utmost discretion and ensure the security of confidential documents.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite and calendar management tools.
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and a high level of accuracy.
• Discretion and the ability to maintain confidentiality.
• Adaptability and a proactive approach to problem-solving.
• Professionalism and the ability to represent the executive office.

Benefits:

• Competitive salary and comprehensive benefits package.
• Healthcare and wellness benefits.
• Retirement savings plans.
• Professional development opportunities.
• Collaborative and supportive work environment.

Easy Expunctions is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Easy Expunctions is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Note: The above job description is a general outline of responsibilities and qualifications for the Executive Assistant position. Additional duties and responsibilities may be assigned based on the needs of the executive office and the organization.